Managing Tasks in the List View

 

Manage a Task in List View

 

1. Go to Tasks

Click on "TASKS" in the left menu bar.

 

Go to Tasks

Click on "List" to view the tasks as a list.

view list

Click on "Subject" to sort the list by subject.

sort subjectr

Click on "Start Date" to sort the list by start date.

sort start

Click on "Due Date" to sort by Due Date.

sort due

Click on "Status" To sort by status.

sort status

Click on "Priority" to sort by Priority.

sort priority

Click next to the "Showing x records" to select the number of records displayed per page.

record count

By clicking on "Filter", you can choose to view tasks by owner: yourself, a selected user, or everyone in the firm.

filtertask by user

By clicking on "My Tasks", you can view tasks assigned by you, assigned to you, or both.

filter tasks by assigner

You can view tasks by status: All, Active, Done, Closed, To Do, In Progress, Waiting on Someone, Deferred, Canceled, or Complete.

filter tasks by status

By clicking on "Due Status", you can filter tasks according to whether they are Past Due, Due Today, Next Week, Next Month, Next Year, Upcoming, or All.

filter tasks by due status

Click on "Group By" to group by status, assignee, or not to group them at all.

group tasks

Click on the "Reset Filter" icon to remove all filters and return to the default view.

reset filters

2. Sort Notes

By clicking on "Newest First" or "Oldest First", you can change the sorting order of the notes.

 

Sort Notes

3. Select a task

Click on the task you want to manage. This will take you to the task screen.

 

Select a task

4. Update Status

By clicking on the status at the top left, you can select a new status from: To Do, In Progress, Waiting for Someone, Deferred, Canceled, or Completed.

 

Update Status

Or, by clicking on the "" arrow next to the statuss, you can cycle the task through its options.

cycle to do

 

cycle in progress

 

cycle waiting

 

cycle deferred

 

cycle canceled

 

cycle complete

You can also click on the checkbox next to the status to mark the task as "Completed".

check complete

5. View Notes

Click on "Notes" to view notes you've made, or to make new ones.

 

View Notes

5.1. Sort Notes by Date

Click on "Oldest First" or "Newest First" to change to sort order of the notes.

 

Sort Notes by Date

6. Add a Note

You can type any notes you have about the task here.

 

Add a Note

Click on "Save" to save the note, or "Cancel" to discard.

save note

You can always add additional notes.

multiple notes

You can click on the star ("") to mark important notes. or click again to remove.

Star a Note

Click on "History" to view past updates to the task.

View History

7. Close Task

Click on the "X" in the top right corner to close the task and return to the list view.

 

Close Task

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